W/E 25 May 2018 Privacy notice for clients:
•WHAT IS OUR LAWFUL BASIS FOR COLLECTING YOUR PERSONAL INFORMATION?
WE HAVE A LEGITIMATE INTEREST TO DO SO.
•WHAT PERSONAL INFORMATION DO WE COLLECT FROM YOU?
NAME, ADDRESS, TELEPHONE NUMBER, DATE OF BIRTH; NEXT OF KIN FOR EMERGENCY CONTACT, MEDICAL HISTORY
•WHY DO WE COLLECT THIS HIS INFORMATION?
TO EFFECTIVELY MANAGE THE PAYMENT OF YOUR WAGES AND ALL ASPECTS OF YOUR EMPLOYMENT WITH THIS COMPANY
•HOW DO WE STORE YOUR INFORMATION?
YOUR INFORMATION WILL BE STORED IN A PASSWORD PROTECTED ELECTRONIC FILE AND IN HARD COPY FORMAT STORED IN A LOCKED CABINET
•HOW LONG DO WE KEEP YOUR INFORMATION?
FOR THE DURATION OF YOUR EMPLOYMENT WITH US PLUS 3 MONTHS THEREAFTER.
•WILL WE SHARE IT WITH OTHERS?
WE WILL ONLY SHARE YOUR PERSONAL INFORMATION WITH ANY LAW ENFORCEMENT AGENCY WHO HAS A LEGISLATIVE RIGHT TO OBTAIN SUCH INFORMATION
•HOW YOU CAN ACCESS THE INFORMATION WE KEEP ON YOU?
BY APPLYING TO THE DATA CONTROLLER OF THIS COMPANY
•YOUR RIGHT TO BE INFORMED:
WE NEED TO TELL YOU ABOUT COLLECTING YOUR DATA AND WHAT WE DO WITH IT
•YOUR RIGHT OF RECTIFICATION:
YOU ARE ENTITLED TO HAVE ANY MISTAKES IN THE DATA THAT WE HOLD, CORRECTED WITHOUT DELAY; THIS INCLUDES COMPLETING ANY DATA THAT IS INCOMPLETE. IF WE HAVE SHARED YOUR DATA THEN THIRD PARTIES WILL BE NOTIFIED IMMEDIATELY OF CHANGES.
•YOUR RIGHT TO OBJECT:
IF YOUR DATA HAS BEEN INGATHERED FOR “LEGITIMATE GROUNDS” YOU MAY OBJECT TO THE PROCESSING OF THAT DATA IF IT IS FOR MARKETING OR PROFILING.
•YOUR RIGHT TO RESTRICT PROCESSING:
YOU MAY REQUEST THAT YOUR DATA BE RESTRICTED IF YOU CONTEST THE ACCURACY OF THE PERSONAL DATA, IF THE PROCESSING IS UNLAWFUL BUT YOU DON’T WANT IT ERASED OR IF THE COMPANY NO LONGER REQUIRES YOUR DATA FOR THE PURPOSES SET OUT IN THE PRIVACY NOTICE.
•YOUR RIGHT TO DATA PORTABILITY:
IN CERTAIN CIRCUMSTANCES YOU HAVE THE RIGHT TO MOVE, COPY OR TRANSFER YOUR DATA TO OTHER ORGANISATIONS OR TO YOURSELF
•YOUR RIGHT TO ERASURE (SOMETIMES CALLED YOUR RIGHT TO BE FORGOTTEN):
IN SOME CIRCUMSTANCES YOU CAN ASK TO HAVE ALL OF YOUR PERSONAL DATA DELETED SO LONG AS WE HAVE NO LEGAL DUTY TO RETAIN IT.
•YOUR RIGHT TO NOTIFY:
IF YOU REQUEST ERASURE YOU HAVE THE RIGHT TO EXPECT US TO NOTIFY ANY THIRD PARTIES WHO HOLD YOUR DATA E.G. PAYROLL AND PENSIONS.
•YOUR RIGHT OF ACCESS:
YOU HAVE THE RIGHT TO REQUEST ACCESS TO ALL OF THE PERSONAL DATA THAT THIS COMPANY HOLDS ON YOU, TO OBTAIN CONFIRMATION THAT THE DATA IS BEING PROCESSED AND HOW IT IS BEING PROCESSED.
• THE RIGHT NOT TO BE SUBJECTED TO AUTOMATED DECISION-MAKING INCLUDING PROFILING.