Privacy Policy

W/E 25 May 2018 Privacy notice for clients:

  • What is our lawful basis for collecting your data? We have a legitimate interest to do so.
  • Why do we collect this  information? To effectively manage your account, e.g. process orders, make deliveries, raise invoices.
  • What information do we collect from you? Company name, Registration number,  address, telephone number contact person’s name , email address.
  • How do we store your information? Your information will be stored in a password protected electronic file
  • How long do we keep your information? For the duration of the contract plus 1 year after termination of contract
  • Will we share it with others? We will not share your information with other companies for marketing purposes.  We will share with our Invoice Finance Company for the legitimate management of your invoices/account.  We will share your personal information with any law enforcement agency who has a legislative right to obtain such information.
  • How can you access the information we keep on you? by applying to the Data Controller of this Company; there is no charge for this.
  • Your rights: You have the right to ask us to remove or amend the information we hold on you by applying to the Data controller; there is no charge for this.

OUR POLICIES PRIVACY STATEMENT FOR CLIENTS IN LINE WITH GDPR MAY 2018


WHAT IS OUR LAWFUL BASIS FOR COLLECTING YOUR DATA? 

WE HAVE A LEGITIMATE INTEREST TO DO SO . 


WHY DO WE COLLECT THIS  INFORMATION? 

TO EFFECTIVELY MANAGE YOUR ACCOUNTS, PROCESS ORDERS, MAKE DELIVERIES, RAISE INVOICES ETC.


WHAT INFORMATION DO WE COLLECT FROM YOU? 

COMPANY NAME, REGISTRATION NUMBER,  ADDRESS, TELEPHONE NUMBER CONTACT PERSON’S NAME AND AN EMAIL ADDRESS.


HOW DO WE STORE YOUR INFORMATION? 

YOUR INFORMATION WILL BE STORED IN A PASSWORD PROTECTED ELECTRONIC FILE


HOW LONG DO WE KEEP YOUR INFORMATION

FOR THE DURATION OF THE CONTRACT PLUS 1 YEAR AFTER TERMINATION OF CONTRACT


WILL WE SHARE IT WITH OTHERS?

 WE WILL NOT SHARE YOUR INFORMATION WITH OTHER COMPANIES FOR MARKETING PURPOSES.  WE WILL SHARE WITH OUR INVOICE FINANCE COMPANY (BIBBY) FOR THE LEGITIMATE MANAGEMENT OF YOUR INVOICES AND WITH THE COMPANY ACCOUNTS FOR THE SAME PURPOSES.  WE WILL ALSO SHARE YOUR PERSONAL INFORMATION WITH ANY LAW ENFORCEMENT AGENCY WHO HAS A LEGISLATIVE RIGHT TO OBTAIN SUCH INFORMATION.


HOW YOU CAN ACCESS THE INFORMATION WE KEEP ON YOU? 

BY APPLYING TO THE DATA CONTROLLER OF THIS COMPANY


YOUR RIGHTS:

YOU HAVE THE RIGHT TO ASK US TO REMOVE OR AMEND THE INFORMATION WE HOLD ON YOU BY APPLYING TO THE DATA CONTROLLER.

OUR POLICIES PRIVACY STATEMENT FOR STAFF IN LINE WITH GDPR MAY 2018

WHAT IS OUR LAWFUL BASIS FOR COLLECTING YOUR PERSONAL INFORMATION? 

WE HAVE A LEGITIMATE INTEREST TO DO SO.


WHAT PERSONAL INFORMATION DO WE COLLECT FROM YOU? 

NAME, ADDRESS, TELEPHONE NUMBER, DATE OF BIRTH; NEXT OF KIN FOR EMERGENCY CONTACT, MEDICAL HISTORY


WHY DO WE COLLECT THIS HIS INFORMATION? 

TO EFFECTIVELY MANAGE THE PAYMENT OF YOUR WAGES AND ALL ASPECTS OF YOUR EMPLOYMENT WITH THIS COMPANY 


HOW DO WE STORE YOUR INFORMATION? 

YOUR INFORMATION WILL BE STORED IN A PASSWORD PROTECTED ELECTRONIC FILE AND IN HARD COPY FORMAT STORED IN A LOCKED CABINET


HOW LONG DO WE KEEP YOUR INFORMATION?

FOR THE DURATION OF YOUR EMPLOYMENT WITH US PLUS 3 MONTHS THEREAFTER.


WILL WE SHARE IT WITH OTHERS

WE WILL ONLY SHARE YOUR PERSONAL INFORMATION WITH ANY LAW ENFORCEMENT AGENCY WHO HAS A LEGISLATIVE RIGHT TO OBTAIN SUCH INFORMATION 


HOW  YOU CAN ACCESS THE INFORMATION WE KEEP ON YOU? 

BY APPLYING TO THE DATA CONTROLLER OF THIS COMPANY

OUR POLICIES - GDPR MAY 2018 - EMPLOYEES – YOUR RIGHTS

YOUR RIGHT TO BE INFORMED

WE NEED TO TELL YOU ABOUT COLLECTING YOUR DATA AND WHAT WE DO WITH IT


YOUR RIGHT OF RECTIFICATION:

 YOU ARE ENTITLED TO HAVE ANY MISTAKES IN THE DATA THAT WE HOLD, CORRECTED WITHOUT DELAY; THIS INCLUDES COMPLETING ANY DATA THAT IS INCOMPLETE.  IF WE HAVE SHARED YOUR DATA THEN THIRD PARTIES WILL BE NOTIFIED IMMEDIATELY OF CHANGES.


YOUR RIGHT TO OBJECT: 

IF YOUR DATA HAS BEEN INGATHERED FOR “LEGITIMATE GROUNDS” YOU MAY OBJECT TO THE PROCESSING OF  THAT DATA IF IT IS FOR MARKETING OR PROFILING.


YOUR RIGHT TO RESTRICT PROCESSING: 

YOU MAY REQUEST THAT YOUR DATA BE RESTRICTED IF YOU CONTEST THE ACCURACY OF THE PERSONAL DATA, IF THE PROCESSING IS UNLAWFUL BUT YOU DON’T WANT IT ERASED OR IF THE COMPANY NO LONGER REQUIRES YOUR DATA FOR THE PURPOSES SET OUT IN THE PRIVACY NOTICE.


YOUR RIGHT TO DATA PORTABILITY:

 IN CERTAIN CIRCUMSTANCES YOU HAVE THE RIGHT TO MOVE, COPY OR TRANSFER YOUR DATA TO OTHER ORGANISATIONS OR TO YOURSELF 


YOUR RIGHT TO ERASURE (SOMETIMES CALLED YOUR RIGHT TO BE FORGOTTEN): 

IN SOME CIRCUMSTANCES YOU CAN ASK TO HAVE ALL OF YOUR PERSONAL DATA DELETED SO LONG AS WE HAVE NO LEGAL DUTY TO RETAIN IT.


YOUR RIGHT TO NOTIFY: 

IF YOU REQUEST ERASURE YOU HAVE THE RIGHT TO EXPECT US TO NOTIFY ANY THIRD PARTIES WHO HOLD YOUR DATA  E.G. PAYROLL AND PENSIONS.


YOUR RIGHT OF ACCESS: 

YOU HAVE THE RIGHT TO REQUEST ACCESS TO ALL OF THE PERSONAL DATA THAT THIS COMPANY HOLDS ON YOU,  TO OBTAIN CONFIRMATION THAT THE DATA IS BEING PROCESSED AND HOW IT IS BEING PROCESSED.


THE RIGHT NOT TO BE SUBJECTED TO AUTOMATED DECISION-MAKING INCLUDING PROFILING.